Privacy Policy

 

Big Brothers Big Sisters of Pictou County respects the privacy and is committed to protecting your personal information.  Big Brothers Big Sisters of Pictou County reviews and updates this policy periodically and as required.

Accountability

Big Brothers Big Sisters of Pictou County is accountable for the personal information under its control. Big Brothers Big Sisters of Pictou County appointed a Privacy Officer who is responsible for the agency’s compliance with this Policy.

PURPOSES FOR COLLECTION, USE, AND DISCLOSURE FOR:

Donors and Members

Big Brothers Big Sisters of Pictou County collects and uses personal information about donors and members for the following purposes:

  1. Issuance of tax receipts for donations as required by CCRA regulations
  2. In order to issue thank-you cards and recognize individuals for donations
  3. Periodic mailings regarding Big Brothers Big Sisters of Pictou County, its programs and services, inclusive of mailings for the purposes of fund raising or membership renewal
  4. To contact individual donors or members who may have questions or concerns
  5. Maintenance of a registry of members as required by Joint Stocks and Registry of Nova Scotia

Clients

Big Brothers Big Sisters of Pictou County collects and uses personal information about clients for the following purposes:

  1. Determination of eligibility for client services
  2. In order to assist clients with referrals
  3. In some instances in order to document services provided by Big Brothers Big Sisters of Pictou County staff and/or volunteers to clients
  4. To contact individual clients in order to address questions or concerns
  5. Reporting required by levels of government or bodies funding services provided by Big Brothers Big Sisters of Pictou County – this information will be represented quantitatively, and will not include names or other identifiers
  6. Reporting required for an annual financial audit or review as required by Joint Stocks and Registry of Nova Scotia and government funding bodies

Volunteers

Big Brothers Big Sisters of Pictou County collects and uses personal information about volunteers for the following purposes:

  1. Determination of eligibility for volunteer services
  2. In some instances in order to document services provided by Big Brothers Big Sisters of Pictou County staff and/or volunteers to clients
  3. To contact individual clients in order to address questions or concerns
  1. Reporting required by levels of government or bodies funding services provided by Big Brothers Big Sisters of Pictou County – this information will be represented quantitatively, and will not include names or other identifiers
  2. Reporting required for an annual financial audit or review as required by Joint Stocks and Registry of Nova Scotia and government funding bodies
  3. Issuance of tax receipts for donations as required by CCRA regulations
  4. In order to issue thank-you cards and recognize individuals for donations
  5. Periodic mailings regarding Big Brothers Big Sisters of Pictou County, its programs and services, inclusive of mailings for the purposes of fund raising or membership renewal
  6. Maintenance of a registry of members as required by Joint Stocks and Registry of Nova Scotia

Staff and Volunteers

Big Brothers Big Sisters of Pictou County collects and uses personal information about staff and volunteers for the following purposes:

  1. Payroll and required deductions
  2. Determination of eligibility for benefits and entitlements and in some instances the use of such benefits thereafter
  3. Assessment of appropriate qualifications
  4. Emergency contact information
  5. Assessment of training and development needs
  6. Documentation of performance assessments
  7. Periodic mailings regarding Big Brothers Big Sisters of Pictou County, its programs and services
  8. For recognition purposes and activities

Information that is received is used strictly for the purpose in which it was sought.  If at any time you no longer wish to receive such information, please contact us at our agency office.

 

Any website of Big Brothers Big Sisters of Pictou County may provide links to other third party websites.  These are provided for convenience only and you access them at your own risk.  Even if a third party is associated with Big Brothers Big Sisters of Pictou County through a business relationship or otherwise, Big Brothers Big Sisters of Pictou County is not responsible for the privacy policies or practices or content of such third party websites.

DISCLOSURE OF INFORMATION TO THIRD PARTIES

The only circumstances under which personal information may be disclosed to third parties is for the fulfillment of any purposes identified above, or as required by law. If personal information is disclosed to third parties for the purposes of fulfillment of any purposes identified above, Big Brothers Big Sisters of Pictou County will ensure that appropriate security undertakings, such as confidentiality clauses in contractual agreements, are employed to protect the transfer and use of personal information.

Big Brothers Big Sisters of Pictou County does not sell, trade, or rent information to third parties.

SAFEGUARDS

Big Brothers Big Sisters of Pictou County protects personal information with appropriate security safeguards.  All information is kept strictly confidential.  All information that is kept is maintained under secure electronic and managerial methods which are updated as necessary.

ACCESS

Any individual has the right to access his or her personal information under the control of Big Brothers Big Sisters of Pictou County.   The Privacy Officer will assist the individual with the access request. In certain situations, Big Brothers Big Sisters of Pictou County may not be able to provide access to certain personal information it holds about an individual. If access cannot be provided, Big Brothers Big Sisters of Pictou County will notify the individual making the request, in writing, of the reasons for the refusal.

CONCERNS OR QUESTIONS REGARDING BIG BROTHERS BIG SISTERS OF PICTOU COUNTY COMPLIANCE

Questions or concerns regarding Big Brothers Big Sisters of Pictou County compliance with this policy may be directed to the Privacy Officer, at bigbrothers@bellaliant.com, or by telephone at (902)752-6260.